Facilities Rental

The Wooster City Schools Board of Education believes the district’s facilities should be available for community use! Our district has several spaces that Wooster groups and organizations are invited to use for educational, recreational, business and social purposes.

The school premises may be made available to groups from outside the Wooster City School District at the discretion of the Board or its designee. Certificate of Insurance naming Wooster City Schools as an also-insured on liability insurance will be required of the lessee other than school organizations. The lessee must provide a public liability policy of Bodily Injury and Property Damage of not less than $1,000,000 for each occurrence and $2,000,000 aggregate. The lessee must provide the Board a ten (10) day notice on cancellation of the policy or issuance of a new certificate. Any damages arising during the use of facilities will be the responsibility of the lessee.

Rental Procedures:

Any group wishing to rent space in a district building or on the grounds should schedule the event through the appropriate facility administrator. Rentals will be taken in the order received and by group designation. District events have the first right to be scheduled.

How to reserve/rent a space:

A. Obtain a Wooster Board of Education Rental Agreement form at any building, the district office, or online through the Facilities Request System. 

B. Complete the appropriate rental request and submit it through the online form where you wish to use the facility requested. If you wish to use an indoor/outdoor athletic facility, please submit through the Assistant Athletic Director/Gault Manager. If you wish to use the Performing Arts Center, please submit your request to the PAC Manager. 

C. If your request is approved, you will receive the Rental Agreement outlining additional information and an itemized estimate of all charges.

Contracts should be submitted for consideration no less than seven (7) business days prior to the requested rental date(s). Contracts received less than seven (7) business days prior to the requested date(s) will be considered, but ultimate approval may be denied due to lack of time needed for the approval process and/or the lack of an available employee to work on short notice.